Stop Wrestling with Spreadsheets. Start Managing Grants.

GrantFlow automates the work that's eating your nonprofit's time. Code expenses in seconds, split payroll by grant automatically, and forecast cash flow in real time.

Launch App See How It Works
14-26h
Saved monthly
1 App
Replaces 10+ spreadsheets
∞
What-if scenarios
GrantFlow Dashboard
Monthly Expenses
$42,800
Monthly Payroll
$186,400
Current Forecast
+$24,200

Purpose-built for nonprofits managing multiple grants

300+Expenses coded monthly
50+Employee payrolls split
12-monthRolling cash forecast
The Problem

The Grant Management Crisis

Nonprofits with multiple grants face an impossible situation.

Before GrantFlow

  • Copy expenses between 10+ spreadsheets
  • Manually split payroll across 4+ grants per employee
  • Re-calculate grant balances by hand
  • Guess if you can afford new hires
  • Dashboard emails that are always out of date
  • Discover budget overruns mid-month
14-26 hours/month of admin work

With GrantFlow

  • Upload expenses → auto-coded to QB in 30 seconds
  • Payroll auto-splits by grant allocation %
  • Grant balances update automatically
  • Run what-if scenarios instantly
  • Real-time dashboards, always current
  • Overspend alerts before they happen
  • Board-ready reports available on demand
Minutes of work, not hours — leadership sees results instantly

The Math: 12-24 hours saved/month × 12 months = 144-288 hours annually. That's 4-7 full-time weeks your team gets back to focus on mission work, not data entry.

Core Features

Automate the Three Biggest Pain Points

Purpose-built for nonprofits managing multiple grants and complex payroll.

01

Expense Automation

Upload your expense file (Monday.com, AMEX, Chase). GrantFlow automatically codes each transaction to the right department, grant, and QB account—using your existing mapping rules. One click. One CSV. Ready for QuickBooks.

2 hours/month saved (300+ expenses coded)
02

Payroll Automation

Import your payroll data. GrantFlow automatically splits wages, taxes, and benefits across grant allocations using each employee's fixed percentages. Enter only the amounts that vary month-to-month.

4-6 hours/month saved (50+ employees split)
03

Rolling 12-Month Forecast

Combines planned revenue, monthly actuals, and grant allocations into a rolling cash forecast. Toggle "what-if" scenarios in seconds: see the impact of grant changes or new hires immediately.

6-8 hours/month saved (no manual forecasting)
Dashboards

Dashboards Your Team Will Actually Use

Real-time visibility into grant health, budget status, and cash runway.

Grant Balance Overview

See remaining funds per grant at a glance. Color-coded alerts when approaching budget limits.

Salary Coverage by Position

Which grants cover which salaries? See the breakdown instantly. Identify coverage gaps.

Budget vs Actual

Monthly spending vs budget. Year-to-date comparison. Department breakdown, updated daily.

Funding Gaps & Forecasts

Can you cover payroll if a grant ends? How many months of runway? See the answers instantly.

What-If Scenarios

Hire X position? Grant B cut 25%? Run scenarios instantly. No spreadsheet updates needed.

Compliance Alerts

Stay within grant constraints. Get alerted before overspending. Never miss a requirement.

Workflow

The GrantFlow Monthly Close

A few minutes instead of 5+ hours. Here's how.

1

Export & Upload

Download Monday.com, AMEX, or Chase data. Upload to GrantFlow in one click.

2

Auto-Code

Expenses are automatically coded to departments, grants, and QB accounts.

3

Export & Close

Download QB-ready CSV. Import to QuickBooks. Done.

4

Payroll Import

Upload TrustPoint payroll. Auto-split by grant allocation %. Enter only variable amounts.

5

Review & Validate

Check totals. Ensure coverage. Approve splits. All validation is automated.

6

Forecast Updates

Dashboard updates automatically. 12-month forecast recalculates. What-if ready.

See Detailed Walkthrough
For Your Team

Made For Everyone on Your Team

Finance Administrators

Stop copy/pasting. Start managing grant health. GrantFlow does the busywork so you can focus on strategic decisions.

  • 12-24 hours/month saved
  • One-click expense coding
  • Error checking automated
  • Payroll splits reconcile automatically

Boards & Executive Leadership

Real-time dashboards showing grant health, budget status, and 12-month runway. No outdated reports. No surprises.

  • Real-time financial dashboards
  • Grant funding gaps visible
  • Budget vs actual monthly
  • Scenario planning tools

Program Leadership

Can you afford to expand? Hire new staff? Pursue a new grant? See the financial impact instantly with what-if scenarios.

  • "What-if" hiring analysis
  • Budget capacity visibility
  • Grant dependency analysis
  • Growth scenario modeling
Testimonials

Built For Real Nonprofits

Purpose-built for organizations that manage multiple grants with complex payroll structures.

★★★★★
"GrantFlow saved us 20+ hours every month. We went from manually coding 300+ expenses and splitting payroll across 4 grants to a 30-minute automated close. That's 240 hours a year we got back."
FC
Financial Controller Human Services Nonprofit, 45 employees
★★★★★
"The what-if scenarios are a game-changer. Our board asked 'What if Grant A ends?' We had an answer in 10 seconds instead of 2 hours of spreadsheet work."
ED
Executive Director Education Nonprofit, 40+ employees
★★★★★
"We discovered we were 3 weeks away from a payroll shortfall because GrantFlow flagged it in the forecast. We had time to address it instead of scrambling."
CC
Finance Committee Chair Direct Services Organization
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Ready to Simplify Grant Management?

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